Student Affairs Division

1. Register newly admitted students in all programs at the institute.
2. Provide continuing students with confirmation and notification letters to all universities, schools, government offices, and institutions.
3. Issue orders for withdrawal of enrollment, failing, and deferral for the concerned students.
4. Issue orders to cancel the admission of students concerned.
5. Provide the relevant authorities with the academic records of students whose enrollments have been canceled, failed, or deferred.
6. Issue administrative orders for student transfers between institutes and departments after completing the electronic processing.
7. Issue administrative orders for modifying the nomination of first-year students.
8. Respond to all letters received from the university, ministry, and other entities regarding students.
9. Complete the verification of documents for all students of the institute through the ministry’s designated electronic portal.
10. Issue administrative orders related to student withdrawals.
11. Process electronic application submissions for students graduating from vocational studies.
12. Issue administrative orders for re-admission of students whose enrollment has been canceled.
13. Issue administrative orders for lost student ID cards.
14. Issue administrative orders related to student disciplinary committees.
15. Issue administrative orders for re-registration of students who were not accepted or previously registered.
16. Open new records for registered students based on their departments and accepted specialties.
17. Provide the university and ministry with requested statistics.
18. Prepare official letters of confirmation for IDs and official documents issued by the registration unit.
19. Issue administrative orders to cancel student admissions for various reasons.
20. Input student results and summer training results into the files of all students after the final exam results are received from all academic departments at the end of the academic year.
21. Transfer the files of newly graduated students to the alumni unit.
22. Provide students with electronic letters for the pension department to confirm their continued attendance.

Receiving the files of newly graduated students from the Registration Department, organizing them, and entering them into the graduate records according to departments and specializations.

Electronic archiving.

Responding to requests for certificate verification and uploading them into the certificate verification register.

Responding to issues raised by the university.

Providing the university and the University Performance Department with the required statistics.

Issuing the graduation orders for the first round of all graduates from the scientific departments.

Issuing the graduation orders for the second round and both rounds (combined) of all graduates from the scientific departments.

Issuing the university order for the top 10% of graduates from the scientific departments.

Providing the university with data on the social status and mother’s name of all graduates from the scientific departments.

Providing top graduates with codes for the Federal Service Council.

Providing top graduates with codes for applying to Iraqi universities.

Recording the names of graduates in all scientific departments in the records.

Providing graduates with certificates and documents (regular, with grades, and translated), and generating electronic certificate verifications using the QR code.

Preparing the transcripts and status reports for graduates.

Responding to all letters issued by the university, ministry, and other entities concerning graduating students.

Receiving the graduate cards from departments, verifying them, and storing them in the graduate file (in both Arabic and English).

Verifying the files of graduating students and saving their university order in their files.

Storing all documents and letters related to each student in their file.

Printing the letters, orders, and responses related to graduates.

• Makiya Abdul Rasoul Ali

  • Head of the Registration Unit
  • Organizes the work of the unit, monthly and daily follow-ups, mail sorting, document verification
  • Member of the Student Registration Committee
  • Distributes mail to unit staff

• Mustafa Salam Abdul Zahra

  • Registration Employee, responsible for departments: Medical Devices, Power Mechanics, Computer Systems
  • Member of the Student Registration Committee
  • Liaison between the unit and the mentioned departments
  • Tracks student changes, document verification, organizes records
  • Member of the Professional Application Committee
  • Liaison between Student Affairs and the Quality Assurance Unit
  • Liaison for the website

• Ahlam Abdul Hassan

  • Registration Employee, responsible for departments: Accounting, Vision Testing
  • Member of the Student Registration Committee
  • Liaison between the unit and the mentioned departments
  • Tracks student changes, document verification, organizes records
  • Member of the Professional Application Committee

• Amira Aboudi Mohammed

  • Registration Employee, responsible for departments: Electronics and Communications, Tourism
  • Member of the Student Registration Committee
  • Liaison between the unit and the mentioned departments
  • Tracks student changes, document verification
  • Member of the Professional Application Committee
  • Organizes records for the mentioned departments

• Huda Mahmoud Ali

  • Registration Employee, responsible for departments: Civil Engineering, Forensic Science, Aviation
  • Member of the Student Registration Committee
  • Liaison between the unit and the mentioned departments
  • Tracks student changes, document verification
  • Member of the Professional Application Committee
  • Organizes records for the mentioned departments
  • Electronic transfer of students between institutes

• Rasal Ismail Abdul

  • Registration Employee, responsible for departments: Mechanics, Legal Administration, Electricity, Architectural Decoration
  • Member of the Student Registration Committee
  • Liaison between the unit and the mentioned departments
  • Tracks student changes, document verification
  • Member of the Professional Application Committee
  • Organizes records for the mentioned departments
  • Organizes electronic forms for the Retirement Authority (for students)

• Sabah Abdul Reda Naji

  • Incoming/Outgoing Mail Employee
  • Receives daily mail, exports and imports issued and received documents
  • Performs electronic archiving for official documents
  • Member of the Student Registration Committee
  • Prints official documents, ordinary and confidential mail
  • Organizes the incoming and outgoing mail logs